Volunteer!
We have many jobs (big, small, ongoing or sporadic), and we’ll find you the right one. Or you can join our small tasks Google Group to learn when we need intermittent jobs done (envelope stuffing, poster hanging, kid-mail dispersing, centerpiece making, etc.).
What do you love to do? In order to have a successful auction on May 1st, we need volunteers now. Our most immediate needs are in Communications and Donations.
Opportunities
- Donations
- Writing
- Graphic Design
- Parties & Experiences
- Party/Event Planning
- Classroom Projects
- Classroom Liaison
Donations —not just for cold-callers anymore
The Donations Team is responsible for:
- Following up with previous donors
- Following up with potential donors
- Generating letters to appeal to specific types of donors
- Approaching new donors (by phone, in person, by letter)
- Tracking donated items and ensuring that each has a completed form
- Maintaining the auction database and keeping it updated as items are donated.
- Assembling and bundling items together for maximum revenue
Contact Anji Jarvis or Erica Knowles.
Writing
Are you a wordsmith? Help us get the word(s) out! We need scribes for all kinds of content, to wit :
- Newsletter items
- Kid-mail
- Special e-news editions
Contact Naara Righi.
Graphic Design
Do you have a designer’s eye? Are you a great layout person? Opportunities abound, including:
- Working with writers on designing kid-mail
- Creating signage/posters for hallways and at the auction
- Designing, producing and distributing invitation and RSVP package.
- Preparing signage and gift certificates to display at auction.
Contact Naara Righi.
Parties and Experiences
Drum up interest and nail down details for donations involving parties and experiences like Ladies’ Night Out/Mamas’ New Year’s Revolutions, Guys’ Poker Party, Kids’ Root Beer Float Party, Adult Wine Tasting & Appetizers, etc. Act as liaison by circling back to the Donations Team and ensuring the donor form with description is submitted for the catalog. Assist with or coordinate materials for the auction’s display boards. Time frame: November through March
Download the Parties & Experiences Worksheet
Contact Raye Keyes.
Party/Event Planning
Do you have a knack for party planning? A desire to decorate? A talent for making ordinary events extraordinary? The Party Planning Team is where you should be.
The Party Planning Team:
- Decorate the auction site, including the dining tables, surrounding areas such as the bars, check-in, etc.
- Ses up and displays silent auction tables, bid boards, and live auction items
- Arranges entertainment
- Plans video/media show as part of the evening program
- Ensures that child care is available.
- Creates display baskets for auction items
- Assists the caterer with food and beverage preparation
Contact Pam McGrath.
Classroom Projects
We need one parent from each classroom to step forward and take the lead on his or her room’s art project.
Do you have a creative flair? A desire to meet skilled crafts people and parent volunteers? This is the project for you. Your job is identifying resources and talent in your classroom and determining how they could be used to create a project based on your class expedition.
The project coordinator, Amy Bell, will be available to help you brainstorm ideas, identify resources to kick-start the project and keep it on track.
Contact Amy Bell.
Classroom Liaison
Become the auction liaison for your classroom. You’ll be "in the loop" when it comes to important auction developments and you can help convey your fellow classroom parents’ questions or concerns about this year's event.
You’ll get to extend personal invitations to friends and other classroom parents to get involved in this year’s auction. Encourage them to assemble great items. Make sure they get their invitations. Invite them to share a table with you or other room parents.
This is a great job for someone who’s frequently at school, loves hanging out with parents on the playground or wants to know more Thornton Creek families.
Contact Naara Righi.